The Employee Letter of Employment is a mandatory document under Maltese law that must be provided to employees within eight working days of commencement of employment. This requirement stems from the Employment and Industrial Relations Act (EIRA) and related legislation. The document serves as a formal written statement of the employment relationship, capturing all essential terms and conditions as required by Maltese law. It should be used when hiring any new employee in Malta, whether on a fixed-term or indefinite contract basis. The letter must include specific information such as identity of parties, job title, wage rates, working hours, leave entitlements, and notice periods. Given Malta's position as an EU member state, the document must also reflect relevant EU employment directives while adhering to local employment regulations.
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1. Employer Details: Full legal name and registered address of the employing company
2. Employee Details: Full name and residential address of the employee
3. Job Title and Role: Specific position and main responsibilities of the role
4. Commencement Date: Start date of employment and contract duration (if fixed-term)
5. Place of Work: Primary workplace location and any flexibility arrangements
6. Working Hours: Standard working hours, days of work, and break entitlements
7. Remuneration: Base salary, payment frequency, and method of payment
8. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements
9. Notice Period: Required notice period for termination by either party
10. Data Protection: Statement on processing of personal data in compliance with GDPR
11. Governing Law: Confirmation that the employment is governed by Maltese law
1. Probationary Period: Include when there is a probationary period, specifying duration and terms
2. Bonus and Commission: Include when the role includes variable pay components
3. Benefits Package: Include when offering additional benefits beyond statutory requirements
4. Overtime Arrangements: Include for roles where overtime may be required
5. Confidentiality Clause: Include for roles involving access to sensitive information
6. Non-Compete Clause: Include for senior positions or roles with access to trade secrets
7. Remote Working Terms: Include if the role involves regular remote work
8. Collective Agreement: Include if the employment is subject to a collective agreement
1. Job Description: Detailed outline of role responsibilities and requirements
2. Company Policies: Key company policies that form part of the employment terms
3. Benefits Schedule: Detailed breakdown of all benefits and eligibility criteria
4. Performance Bonus Structure: Details of any performance-related pay schemes
5. Code of Conduct: Company's code of conduct and professional expectations
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