The Supplier Declaration Form is a critical document used in Malaysian business operations to establish and verify supplier compliance with local regulations and company requirements. This document is typically required during supplier onboarding processes or periodic compliance reviews, serving as a formal attestation of the supplier's legal status, operational capabilities, and adherence to various Malaysian laws and regulations. It includes declarations regarding business registration, tax compliance, labor practices, environmental standards, anti-corruption measures, and data protection commitments. The form helps organizations maintain proper due diligence in their supply chain management while ensuring compliance with Malaysian regulatory requirements.
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1. Supplier Information: Basic details including company name, registration number, address, and contact information
2. Legal Status Declaration: Declaration of legal business status, licenses, and permits
3. Compliance Declarations: Standard declarations regarding legal compliance, including tax, labor laws, and anti-corruption
4. Business Ethics Declaration: Declarations regarding ethical business practices and conflicts of interest
5. Health and Safety Declaration: Statements regarding workplace safety compliance and practices
6. Environmental Compliance: Declarations regarding environmental regulations and sustainability practices
7. Data Protection Commitment: Declarations regarding compliance with data protection laws
8. Declaration of Truth: Formal statement confirming all information provided is true and accurate
9. Signature and Authorization: Space for authorized signature, name, designation, and company stamp
1. Industry-Specific Certifications: Additional declarations for specific industry requirements, used when supplier operates in regulated industries
2. Quality Management Systems: Declarations regarding quality certifications like ISO, used for suppliers where quality standards are crucial
3. Export Control Compliance: Declarations regarding export control regulations, used for international suppliers
4. Sustainable Sourcing: Additional environmental and social responsibility declarations, used for suppliers in environmentally sensitive industries
5. Financial Declaration: Additional financial stability declarations, used for high-value or critical suppliers
1. Schedule A - Supporting Documents: List of required supporting documents such as licenses, certificates, and permits
2. Schedule B - Compliance Certificates: Copies of relevant compliance certificates and accreditations
3. Schedule C - Company Profile: Detailed company information including organizational structure and key personnel
4. Appendix 1 - Code of Conduct: Company's code of conduct or ethics policy
5. Appendix 2 - Declaration Checklist: Checklist ensuring all required declarations are completed
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