A Termination Of Employment Letter To Employer is a formal document used in the Netherlands when an employee wishes to end their employment relationship with their employer. This document must comply with Dutch employment law requirements, particularly regarding notice periods specified in the Dutch Civil Code (Burgerlijk Wetboek). The letter serves as official documentation of the employee's intention to terminate their employment contract, specifying the last working day and acknowledging the applicable notice period. It should be used when an employee has made the decision to leave their position and needs to formally communicate this to their employer. The document typically includes personal details, position information, notice period confirmation, and handover arrangements. In the Dutch context, this letter initiates the formal process of employment termination and may be required for administrative purposes, unemployment benefits, or future employment verification.
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1. Personal Information and Date: Employee's name, address, employee ID (if applicable), and current date
2. Employer Details: Company name, manager/HR representative name, company address
3. Subject Line: Clear indication that this is a resignation letter (e.g., 'Notice of Resignation')
4. Formal Notice Statement: Clear statement of intention to terminate employment, including current position and department
5. Last Working Day: Specific mention of intended last working day, ensuring compliance with statutory notice period
6. Notice Period Confirmation: Acknowledgment of notice period as per employment contract or statutory requirements
7. Handover Commitment: Statement offering to assist with smooth transition of responsibilities
8. Closing Statement: Professional closing with gratitude for the employment opportunity
9. Signature Block: Space for signature, printed name, and date
1. Reason for Departure: Optional brief explanation of resignation reason, recommended if maintaining good relations is important or if reason is relocation/further education
2. Request for Reference: Optional request for a letter of recommendation or reference, if desired
3. Benefits and Entitlements: Optional section requesting information about final salary, unused vacation days, and other benefits
4. Personal Email/Contact: Optional provision of personal contact details for future correspondence
5. Non-Compete Acknowledgment: Reference to any existing non-compete or confidentiality obligations, if applicable
6. Project Status Update: Optional brief overview of current project status, recommended for senior positions
1. Current Projects List: Optional attachment listing current projects and their status
2. Handover Document: Optional detailed document outlining current responsibilities and ongoing work
3. Company Property List: Optional checklist of company property to be returned
4. Employment Contract Reference: Copy of relevant sections from employment contract regarding notice period and termination procedures
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