The 30 Day Notice To Vacate is a crucial document in Philippine property law that serves as a formal communication tool between tenants and landlords. It is typically used when a tenant plans to end their tenancy, whether at the natural conclusion of a lease term or during a month-to-month arrangement. The document must comply with Philippine legal requirements, including provisions from the Civil Code of the Philippines and the Rent Control Act. This notice should be used whenever a tenant intends to vacate a property and is required to provide 30 days' advance notice according to their lease terms or local regulations. The document includes specific details about the property, vacation date, forwarding address, and arrangements for final inspection and security deposit return. It helps maintain clear communication between parties and provides documentary evidence of proper notice being given, which can be crucial for avoiding future disputes under Philippine law.
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1. Date and Address Block: Current date and complete mailing addresses of both landlord and tenant
2. Formal Salutation: Proper greeting addressing the landlord/property manager
3. Lease Identification: Reference to the existing lease agreement including date, property address, and any relevant lease identifiers
4. Notice Statement: Clear statement of intention to vacate the property, specifically mentioning the 30-day notice period
5. Vacation Date: Specific date when the property will be vacated, ensuring it provides at least 30 days' notice
6. Property Condition: Statement committing to leaving the property in good condition and clean state
7. Security Deposit: Request for security deposit return and preferred method of return
8. Forwarding Address: New address for future correspondence and deposit return
9. Closing and Signature: Professional closing, space for signature, printed name, and contact information
1. Inspection Request: Request for a move-out inspection, used when tenant wants to schedule a specific time for property inspection
2. Utility Transfer: Information about utility disconnection or transfer, used when utilities are in tenant's name
3. Early Termination Explanation: Explanation if the notice is part of an early lease termination, used when vacating before the original lease end date
4. Maintenance Issues: List of any existing maintenance issues or repairs needed, used when there are outstanding property issues
5. Key Return: Specific arrangements for returning keys, used when there are multiple sets or special access devices to return
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Property Photographs: Current dated photographs of property condition (optional but recommended)
3. Inventory Checklist: List of any landlord-owned items/furniture and their condition
4. Utility Account Information: List of utility account numbers and contact information for transfer/disconnection
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