The Eviction Removal Letter is a crucial legal document used in Philippine property management when a landlord needs to terminate a tenancy and require the tenant to vacate the premises. This document must comply with the Philippine Rent Control Act (RA 9653), Civil Code provisions, and local housing regulations. It is typically used in situations involving lease violations, non-payment of rent, property sale, or owner occupancy requirements. The letter must include specific elements mandated by Philippine law, such as proper notice periods (typically 30 days for residential properties), clear grounds for eviction, and detailed property information. The document serves as both a formal notice and potential evidence in legal proceedings if the tenant fails to comply. Special considerations must be given to protected tenants and specific local government requirements, making it essential to draft the letter with careful attention to legal compliance and procedural requirements.
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1. Header with Date and Address Block: Complete contact information of both landlord and tenant, property address, and date
2. Subject Line: Clear indication that this is a Notice of Eviction
3. Property Details: Specific identification of the leased property including complete address and unit number if applicable
4. Lease Agreement Reference: Reference to the original lease agreement including date and key terms
5. Legal Grounds for Eviction: Clear statement of the specific legal basis for eviction under Philippine law
6. Notice Period: Explicit statement of the notice period being given (minimum required by law)
7. Vacate Instructions: Specific date by which the property must be vacated and condition requirements
8. Demand for Payment: If applicable, clear statement of all outstanding amounts owed
9. Legal Consequences: Statement of legal actions that will be taken if tenant fails to comply
10. Signature Block: Landlord or authorized representative's signature and details
1. Property Damage Details: Include when eviction is based on property damage, with specific descriptions and documentation
2. Payment History: Include when eviction is due to non-payment, showing history of missed payments
3. Violation History: Include when eviction is due to repeated lease violations, documenting previous warnings
4. Relocation Assistance: Include when required by law for certain tenant categories or situations
5. Grace Period Offer: Include when landlord is willing to provide additional time under specific conditions
6. Settlement Options: Include when landlord is open to alternative resolutions
1. Proof of Delivery: Documentation of how and when the notice was served to the tenant
2. Photo Documentation: If relevant, photos showing property damage or lease violations
3. Payment Records: If applicable, documentation of missed payments or payment history
4. Previous Notices: Copies of any previous warning letters or notices sent to the tenant
5. Lease Agreement Copy: Copy of the original lease agreement referenced in the letter
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