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The Employee Not Meeting Expectations Letter is a crucial document in Saudi Arabia's employment framework, designed to formally address performance concerns while adhering to the kingdom's labor laws and regulations. It serves as an essential tool in the progressive disciplinary process, documenting specific performance deficiencies and setting clear expectations for improvement. This document is typically issued after informal conversations have not yielded desired results but before more severe disciplinary actions are considered. It must comply with Articles 71, 72, and 75 of the Saudi Labor Law, which govern performance management and disciplinary procedures. The letter should be used when there are documented, specific instances of performance issues that need to be formally addressed, providing a clear path for improvement while protecting both employer and employee rights under Saudi jurisdiction.

1. Letter Header and Date: Company letterhead, date, and reference number for proper documentation

2. Employee Information: Full name, employee ID, position, department, and duration of employment

3. Subject Line: Clear indication that this is a performance concern notification

4. Performance Issues Description: Specific details of performance deficiencies with concrete examples

5. Previous Communications Reference: Reference to any verbal discussions or previous warnings about performance issues

6. Expected Performance Standards: Clear outline of the company's expectations and required performance levels

7. Improvement Action Plan: Specific steps and measures the employee needs to take to improve performance

8. Timeline for Improvement: Clear deadlines and milestones for demonstrating improvement

9. Support and Resources: Description of support, training, or resources available to help improvement

10. Consequences: Clear statement of potential consequences if performance doesn't improve

11. Acknowledgment: Space for employee signature acknowledging receipt of the letter