This template is designed for establishing formal Janitorial Contracts between cleaning service providers and facility owners/managers in the United States. It's particularly relevant when establishing new cleaning service relationships or updating existing service agreements to ensure compliance with current regulations. The document incorporates essential elements required by U.S. federal and state laws, including OSHA safety standards, EPA guidelines, and labor regulations. It's structured to accommodate various facility types and service levels, with customizable schedules for specific cleaning requirements. The contract template includes comprehensive coverage of operational details, liability protections, and performance standards, making it suitable for both small-scale operations and large commercial facilities.
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1. Parties: Identification of the service provider and client, including legal names and addresses
2. Background: Brief context of the agreement and the parties' intentions
3. Definitions: Key terms used throughout the contract
4. Scope of Services: Overview of janitorial services to be provided
5. Term and Termination: Duration of the contract and conditions for ending it
6. Payment Terms: Fees, payment schedule, and invoicing procedures
7. Performance Standards: Required quality levels and inspection procedures
8. Equipment and Supplies: Responsibilities for providing cleaning supplies and equipment
9. Health and Safety: Safety protocols and compliance requirements
10. Insurance and Liability: Required insurance coverage and liability limitations
11. Staff and Supervision: Requirements for cleaning staff and supervision
12. Compliance with Laws: Obligation to comply with relevant regulations
13. General Terms: Standard contract clauses including notices, amendments, and governing law
1. Environmental Standards: Specific requirements for green cleaning practices, used when client requires environmental certification
2. Security Requirements: Additional security protocols, used for facilities with heightened security needs
3. Emergency Services: Provisions for emergency or after-hours services, included for facilities requiring 24/7 coverage
4. Specialized Cleaning: Requirements for specialized areas like clean rooms or medical facilities
5. Subcontracting: Terms for allowing or prohibiting subcontractors, included when subcontracting might be needed
6. Performance Bonds: Bond requirements, included for larger contracts or government work
7. Union Requirements: Special provisions for unionized workplaces
1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and requirements for each area
2. Schedule B - Pricing Schedule: Detailed breakdown of costs for different services and areas
3. Schedule C - Service Locations: List and details of all locations to be serviced
4. Schedule D - Equipment and Materials: List of approved cleaning products and equipment
5. Schedule E - Performance Metrics: Specific KPIs and measurement criteria
6. Schedule F - Staff Requirements: Detailed staffing requirements including qualifications and training
7. Appendix 1 - Incident Report Form: Standard form for reporting accidents or incidents
8. Appendix 2 - Quality Inspection Checklist: Checklist for performance monitoring
9. Appendix 3 - Emergency Procedures: Procedures for handling emergencies during cleaning operations
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