The Employee Letter of Employment is a mandatory document in Belgian employment relationships, required under the Employment Contracts Act of 1978 and related labor legislation. It must be provided to every employee before or at the start of employment, documenting the agreed-upon terms and conditions. The letter serves multiple purposes: it formalizes the employment relationship, provides clear documentation of employment terms, ensures compliance with Belgian labor laws, and protects both employer and employee interests. The document must be drafted in the legally required language based on the company's location (Dutch in Flanders, French in Wallonia, or either in Brussels) and should incorporate all mandatory elements required by Belgian law, including working hours, remuneration, and notice periods. This document is particularly important as it forms the foundation of the employment relationship and can be referred to in case of any disputes or clarifications needed regarding employment terms.
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1. Employer and Employee Information: Full legal names and addresses of both parties
2. Job Title and Description: Specific role and main responsibilities of the position
3. Start Date and Duration: Commencement date and whether the contract is fixed-term or indefinite
4. Work Location: Primary workplace address and any flexibility arrangements
5. Working Hours: Standard working hours, schedule, and potential overtime arrangements
6. Remuneration: Base salary, payment frequency, and method of payment
7. Benefits Package: Overview of standard benefits including holiday entitlement, meal vouchers, and insurance
8. Notice Period: Required notice periods for termination as per Belgian law
9. Governing Law: Confirmation that the contract is governed by Belgian law
1. Probationary Period: Include for fixed-term contracts where a probation period is agreed
2. Company Car: Include when a company car is part of the compensation package
3. Stock Options/Bonus Scheme: Include when additional variable compensation is offered
4. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
5. Intellectual Property Rights: Include for creative or technical positions
6. Remote Working Arrangements: Include when hybrid or remote work is permitted
7. Language Requirements: Include when specific language skills are required for the position
1. Work Rules (Arbeidsreglement/Règlement de travail): Mandatory company work rules as required by Belgian law
2. Benefits Overview: Detailed description of all company benefits and conditions
3. Code of Conduct: Company policies and expected behavior
4. IT Policy: Rules regarding use of company IT systems and equipment
5. Car Policy: Details of company car usage and maintenance (if applicable)
6. Expense Policy: Guidelines for business expense claims and reimbursement
7. Privacy Notice: Information about personal data processing in compliance with GDPR
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