The Leave Approval Mail to Manager is a crucial document in German workplace communications, designed to facilitate and formalize the leave request process in accordance with the Federal Leave Act (Bundesurlaubsgesetz) and other relevant employment regulations. This document type is used whenever an employee needs to request time off, whether for vacation, personal matters, or other types of leave permitted under German law. The email serves multiple purposes: it formally documents the leave request, provides necessary details for management approval, ensures proper work coverage during absence, and maintains a clear record for HR purposes. In the German business context, where proper documentation and clear communication are highly valued, this template helps maintain professional standards while ensuring all legal and organizational requirements are met.
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1. Subject Line: Clear indication that this is a leave request with dates (e.g., 'Leave Request: [Date Range]')
2. Greeting: Professional salutation to the manager
3. Request Statement: Clear statement of leave request including exact dates and type of leave
4. Leave Details: Number of working days requested and remaining leave balance for the year
5. Work Coverage: Information about how ongoing work will be handled during absence
6. Contact Information: Emergency contact details during leave period
7. Closing: Professional closing and signature block
1. Project Status: Include when involved in critical projects that need attention during absence
2. Handover Documentation: Reference to detailed handover documents when leave is extended or role requires detailed handover
3. Return-to-Work Plan: Include for longer leaves or when specific meetings/tasks are scheduled for return
4. Travel Details: Include if company policy requires disclosure of travel plans or if traveling abroad
5. Medical Documentation Reference: Include for sick leave or medical-related absences where documentation is required
1. Handover Document: Detailed list of ongoing projects, tasks, and contact persons (attached when relevant)
2. Out-of-Office Schedule: Detailed calendar showing important dates/deadlines during absence period
3. Medical Certificate: For sick leave requests, when required by law or company policy
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Finance
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Customer Service
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Administration
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HR Manager
HR Business Partner
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