The Employee Reference Check Form serves as a crucial tool in the hiring process, designed to gather accurate and relevant information about potential employees while complying with English and Welsh law. This document is essential when organizations need to verify employment history, assess candidate suitability, and make informed hiring decisions. It includes specific sections addressing employment dates, job responsibilities, performance, and conduct, while ensuring compliance with data protection regulations, employment law, and equality legislation. The form is structured to protect all parties involved and maintain objectivity in the reference-checking process.
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1. Reference Request Details: Information about the requesting organization, contact person, and purpose of reference check
2. Candidate Information: Basic details about the candidate including full name, previous job title, dates of employment
3. Employment Verification: Confirmation of employment dates, position held, reason for leaving, and reporting relationships
4. Data Protection Notice: GDPR compliance statement, purpose of data collection, and how information will be used
5. Declaration: Statement of accuracy and authorization by the referee, including date and signature
1. Performance Assessment: Optional evaluation of work quality, competencies, and skills when detailed feedback is requested
2. Disciplinary Record: Optional section for information about any formal disciplinary actions, included only if specifically requested and relevant
3. Attendance Record: Optional section for details of attendance and punctuality, included based on role requirements
4. Security Clearance: Optional verification of any security status or clearances, relevant for sensitive positions
1. Consent Form: Template for candidate's written authorization to obtain and provide reference
2. Job Description: Template for providing detailed information about the candidate's previous role and responsibilities
3. Privacy Notice: Detailed information about data processing, retention, and subject rights under GDPR
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