The Employee Damage Company Property Letter is a crucial document used in Indonesian business operations when an employee has damaged company property, either accidentally or through negligence. This document, governed by Indonesian Labor Law and Civil Code provisions, serves multiple purposes: it formally documents the incident, establishes the employee's acknowledgment of responsibility, and outlines the agreed resolution method. The letter is essential for maintaining clear records for both legal and insurance purposes, while ensuring compliance with Indonesian regulations regarding employee liability and potential salary deductions for damage compensation. It protects both the employer's and employee's interests by clearly documenting the incident details, damage assessment, and agreed resolution terms, while adhering to local legal requirements for such situations.
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1. Letter Header: Company letterhead, date, reference number, and addressing details of both the employee and relevant company representative
2. Incident Details: Specific details about when and how the damage occurred, including date, time, location, and nature of the damage
3. Property Description: Detailed description of the damaged company property, including asset identification numbers if applicable
4. Damage Assessment: Description and evaluation of the extent of damage, including monetary value assessment
5. Acknowledgment of Responsibility: Employee's formal acknowledgment of responsibility for the damage
6. Resolution Method: Agreed method for addressing the damage (repair, replacement, or compensation)
7. Closing and Signatures: Formal closing statement, spaces for employee and company representative signatures, and date
1. Witness Statement Reference: To be included when there were witnesses to the incident who have provided statements
2. Payment Plan: Include when compensation will be paid in installments, detailing the payment schedule
3. Insurance Coverage: Include when relevant insurance policies are involved in covering the damage
4. Preventive Measures: Statement of steps to be taken to prevent similar incidents in the future, if required by company policy
5. Employee Statement: Optional detailed statement from the employee explaining the circumstances, if relevant to the case
1. Damage Assessment Report: Detailed technical assessment of the damage, including photos and cost estimates
2. Witness Statements: Collected statements from witnesses to the incident
3. Payment Schedule: If applicable, detailed breakdown of payment installments and dates
4. Property Documentation: Photos, receipts, or documentation showing the original condition and value of the damaged property
5. Incident Report: Copy of the official incident report filed at the time of damage
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Logistics and Warehousing
Retail
Information Technology
Healthcare
Hospitality
Construction
Education
Transportation
Office Administration
Industrial
Mining
Agriculture
Food and Beverage
Relevant Teams
Human Resources
Legal
Facilities Management
Operations
Risk Management
Compliance
Asset Management
Administration
Health and Safety
Security
Property Management
Employee Relations
Relevant Roles
Human Resources Manager
Legal Counsel
Facility Manager
Operations Manager
Department Supervisor
Risk Management Officer
Compliance Officer
Asset Manager
Administrative Manager
Health and Safety Officer
Security Manager
Office Manager
Property Manager
Employee Relations Manager
HR Administrator
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