A Leave Letter To Employer is an essential document in the Dutch employment context, used when an employee needs to formally request time away from work. This document is required across all sectors and industries operating under Dutch labor law, which provides specific protections and requirements for various types of leave, including vacation, sick leave, parental leave, and special circumstances. The letter serves multiple purposes: it formally documents the leave request, provides necessary information for HR records, ensures proper work coverage during absence, and helps maintain clear communication between employee and employer. It should align with both statutory requirements under Dutch law and any applicable company policies or collective labor agreements.
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1. Employee Details: Full name, employee ID/number, department, and position
2. Date and Location: Current date and company address
3. Recipient Details: Supervisor/HR manager's name and title
4. Subject Line: Clear indication that this is a leave request
5. Leave Details: Type of leave requested, start and end dates, and total number of days
6. Reason for Leave: Brief explanation of why the leave is being requested
7. Work Handover Information: Brief description of how ongoing work will be handled during absence
8. Contact Information: How to reach the employee during leave if necessary
9. Closing: Professional closing, signature, and printed name
1. Alternative Work Arrangements: Proposed arrangements for partial work or remote work during leave, if applicable
2. Return to Work Plan: For extended leave, outline of return-to-work schedule or arrangements
3. Benefits Continuation: Discussion of benefit status during leave period, particularly for extended leave
4. Additional Documentation Notice: Reference to attached supporting documents, if required
5. Legal Leave Entitlement Reference: Reference to specific Dutch labor law provisions or company policy supporting the leave request
1. Medical Certificate: Required for sick leave or medical-related absence
2. Work Handover Document: Detailed list of ongoing projects, responsibilities, and contact persons
3. Leave Calendar: Overview of team leave schedule showing coverage during absence
4. Supporting Documentation: Any relevant documentation supporting the leave request (e.g., wedding invitation, course registration, etc.)
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