The Letter of Employment is a mandatory document under Dutch law that must be provided to every employee working in the Netherlands. It serves as the primary document establishing the employment relationship and detailing its key terms. Dutch employers are legally required to provide this document within one month of the employment start date, ensuring compliance with Article 7:655 of the Dutch Civil Code. The letter must include specific mandatory information such as the identity of parties, job role, salary, working hours, and leave entitlements. While less extensive than a full employment agreement, the Letter of Employment must still contain all essential elements required by Dutch law and any applicable collective labor agreements (CAOs). It's particularly important for establishing clear terms and avoiding potential disputes about employment conditions.
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1. Company Information and Date: Full legal name and address of the employer
2. Employee Information: Full name and address of the employee
3. Job Description: Position title, role description, and main responsibilities
4. Employment Start Date: Commencement date and type of contract (fixed-term or permanent)
5. Workplace Location: Primary work location or address
6. Working Hours: Normal working hours, days per week, and schedule
7. Salary and Benefits: Base salary, payment period, holiday allowance, and other fixed compensations
8. Holiday Entitlement: Annual leave days and public holidays
9. Notice Period: Notice period for termination by either party
10. Collective Agreement: Reference to applicable collective agreement (CAO) if any
11. Signature Block: Space for dates and signatures of both parties
1. Probationary Period: Include when a probationary period is applicable (max 2 months for permanent contracts, 1 month for fixed-term)
2. Bonus Scheme: Include when performance-related bonuses or commissions are part of the compensation
3. Company Car: Include when a company car is provided as part of the employment package
4. Remote Working: Include when remote working arrangements are permitted
5. Non-Competition Clause: Include when restricting post-employment competition (must be in writing and with justified business interest)
6. Confidentiality: Include when specific confidentiality requirements exist beyond standard obligations
7. Training Agreements: Include when specific training requirements or study cost arrangements apply
8. International Assignment: Include for employees working across borders or with international responsibilities
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefits Package: Comprehensive overview of all benefits, insurances, and secondary conditions
3. Company Policies: Reference to or summary of key company policies applicable to the role
4. Bonus Scheme Details: Detailed explanation of performance-related pay or bonus calculations
5. Company Equipment: List of company equipment provided and related usage terms
6. Working Hours Schedule: Detailed breakdown of working patterns, shifts, or flexible arrangements
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