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Employment Confirmation Letter for the United Kingdom

Employment Confirmation Letter Template for England and Wales

An Employment Confirmation Letter is a formal document issued under England and Wales law that confirms the terms and conditions of employment between an employer and employee. It serves as written evidence of the employment relationship and includes essential details such as position, salary, start date, and other key terms of employment. The document must comply with the Employment Rights Act 1996 and other relevant UK employment legislation.

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What is a Employment Confirmation Letter?

The Employment Confirmation Letter is a crucial document used in England and Wales to formalize the employment relationship following a successful recruitment process. It provides written confirmation of the employment terms, including position, compensation, benefits, and working arrangements. The document ensures compliance with UK employment law requirements, particularly the Employment Rights Act 1996, which mandates that employees receive written particulars of their employment. This letter serves both as a legal record and a welcome document for new employees, setting clear expectations for both parties.

What sections should be included in a Employment Confirmation Letter?

1. Employee Details: Full name, address, and contact information of the employee

2. Position Details: Job title, department, and reporting relationship

3. Start Date: Confirmed employment commencement date

4. Compensation: Salary, payment frequency, and method of payment

5. Working Hours: Standard working hours and days

6. Holiday Entitlement: Annual leave allocation and terms

What sections are optional to include in a Employment Confirmation Letter?

1. Probationary Period: Terms of probation period, applicable for new employees or role changes

2. Benefits Package: Details of additional benefits offered beyond statutory requirements

3. Remote Working: Terms of remote working arrangements when flexible working locations are offered

What schedules should be included in a Employment Confirmation Letter?

1. Employee Handbook Reference: Reference to company policies and procedures

2. Job Description: Detailed outline of role responsibilities

3. Benefits Summary: Detailed breakdown of benefits package if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Employment Rights Act 1996: Primary legislation governing employment relationships in England and Wales. Section 1 mandates written statements of employment particulars and sets out basic employment terms and conditions requirements.

Equality Act 2010: Ensures protection against discrimination in the workplace. The employment letter must avoid discriminatory language and respect protected characteristics including age, gender, race, disability, religion, sexual orientation, marriage/civil partnership, and pregnancy/maternity.

Working Time Regulations 1998: Regulates working hours, rest breaks, and holiday entitlements. The employment letter should reference working hours and annual leave provisions in compliance with these regulations.

National Minimum Wage Act 1998: Ensures that salary terms in the employment letter comply with current minimum wage requirements based on the employee's age and status.

Data Protection Act 2018 and UK GDPR: Governs the handling of personal information and privacy requirements. The letter should include appropriate data protection clauses and privacy notices.

Health and Safety at Work Act 1974: Sets out basic health and safety obligations. The employment letter should reference the employer's commitment to maintaining a safe workplace.

Pensions Act 2008: Covers automatic enrollment pension requirements. The letter should include relevant pension scheme information and auto-enrollment details if applicable.

Immigration, Asylum and Nationality Act 2006: Establishes right to work requirements. The employment letter should reference the need for appropriate documentation confirming the right to work in the UK.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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