The Confirmation Letter Form is a crucial business document in Indonesian legal practice, used to formalize and document various business arrangements, decisions, or understandings. This document type is particularly important in Indonesia's business environment, where written confirmation of arrangements carries significant legal weight. The letter serves multiple purposes, from confirming business transactions and agreements to acknowledging receipt of documents or verifying specific arrangements. Under Indonesian law, particularly the Civil Code (KUHPerdata) and business documentation regulations, such formal confirmations are often required to establish legal certainty and maintain proper business records. The Confirmation Letter Form should be drafted with careful attention to detail, ensuring all essential elements are included to maintain its legal validity and effectiveness under Indonesian jurisdiction.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the recipient
2. Subject Line: Clear indication of the letter's purpose (Re: Confirmation of [specific matter])
3. Opening Statement: Formal greeting and reference to previous communications or events that necessitate this confirmation
4. Confirmation Details: Clear and specific statement of what is being confirmed, including relevant dates, amounts, or other pertinent details
5. Terms and Conditions: Any specific conditions or requirements related to the confirmation
6. Contact Information: Details of the person to contact for any queries or further clarification
7. Closing Statement: Standard closing remarks and invitation for further communication if needed
8. Signature Block: Authorized signatory details, company stamp if required, and formal signature
1. Legal Disclaimers: Include when the confirmation involves significant legal or financial implications
2. Validity Period: Add when the confirmation has a specific time limitation or expiration date
3. Acknowledgment Request: Include when a counter-signed copy needs to be returned
4. Copy Distribution List: Add when multiple parties need to be informed of the confirmation
5. Reference to Governing Law: Include when the confirmation relates to legal obligations or contracts
1. Supporting Documents: Copies of referenced documents, contracts, or communications
2. Authorization Evidence: Proof of authority to issue the confirmation (e.g., power of attorney, board resolution)
3. Transaction Records: Relevant transaction details or history being confirmed
4. Terms and Conditions: Detailed terms if referenced in the main letter
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Manufacturing
Real Estate
Construction
Trade and Commerce
Professional Services
Technology
Healthcare
Education
Logistics and Transportation
Energy and Resources
Retail
Telecommunications
Relevant Teams
Legal
Compliance
Administrative
Corporate Secretariat
Human Resources
Operations
Finance
Procurement
Business Development
Contract Management
Risk Management
Corporate Communications
Relevant Roles
Legal Counsel
Corporate Secretary
Compliance Officer
Business Development Manager
Contract Administrator
Human Resources Manager
Operations Manager
Chief Executive Officer
Chief Financial Officer
Administrative Manager
Project Manager
Procurement Manager
Account Manager
Department Head
Regional Director
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