The Hiring Confirmation Letter is a fundamental employment document used in Indonesia to formalize employment relationships and comply with local labor regulations. This document is typically issued after successful completion of the recruitment process and before or immediately upon the commencement of employment. It serves as an official record of the employment terms and conditions, incorporating requirements from Law No. 13 of 2003 on Manpower and related regulations. The letter should be drafted in both Indonesian and English (if necessary), detailing key employment terms such as position, salary, benefits, and working conditions. It's particularly important in Indonesia's legal context as it helps establish clear employment terms while ensuring compliance with mandatory employment requirements, including social security registration and basic employee rights.
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1. Company Letterhead: Official company letterhead including company name, address, and registration details
2. Date and Reference Number: Formal letter date and company's reference number
3. Employee Details: Full name and address of the employee
4. Position Confirmation: Clear statement of the offered position, employment status (permanent/fixed-term), and department
5. Employment Terms: Key employment terms including start date, work location, reporting relationship, and probation period if applicable
6. Compensation: Base salary, allowances, and other monetary benefits
7. Working Hours: Standard working hours, days, and any shift arrangements
8. Leave Entitlement: Annual leave, sick leave, and other leave entitlements
9. Social Security: BPJS Ketenagakerjaan and BPJS Kesehatan participation details
10. Acceptance: Space for employee signature and date of acceptance
11. Company Authorization: Authorized signatory details and company stamp
1. Performance Review: Include when there are specific KPIs or performance review schedules to be highlighted
2. Confidentiality Clause: Add for positions dealing with sensitive information or trade secrets
3. Non-Competition: Include for senior positions or roles with access to strategic information
4. Relocation Terms: Add when the position requires relocation or involves multiple work locations
5. Special Benefits: Include when offering additional benefits beyond standard package
6. Training Commitments: Add when specific training requirements or bonds are part of employment terms
7. Commission Structure: Include for sales positions or roles with variable compensation components
1. Job Description: Detailed outline of roles, responsibilities, and expectations
2. Benefits Package: Comprehensive breakdown of all benefits and allowances
3. Company Policies: Key company policies that are specifically relevant to the position
4. Required Documents: List of documents the employee needs to submit before or upon joining
5. Reporting Structure: Organization chart showing employee's position and reporting lines
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Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Mining
Agriculture
Hospitality
Professional Services
Telecommunications
Energy
Transportation
Consumer Goods
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Research and Development
Customer Service
Production
Quality Assurance
Business Development
Administration
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Software Engineer
Account Executive
Financial Analyst
Human Resources Manager
Marketing Coordinator
Operations Manager
Sales Representative
Administrative Assistant
Project Manager
Research Analyst
Customer Service Representative
Production Supervisor
Quality Control Inspector
Business Development Manager
Technical Support Specialist
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