The HR Letter for Visa is a critical document in the Irish immigration process, required when companies seek to employ international talent in Ireland. This formal document serves as official evidence of employment for visa application purposes, typically needed for non-EEA nationals seeking work authorization in Ireland. The letter must align with Irish immigration laws and employment regulations, providing detailed information about the employment relationship, including specific role details, compensation, and company information. It is commonly used in conjunction with employment permit applications and visa processes, requiring careful preparation to ensure compliance with both immigration requirements and employment law. The document helps immigration authorities verify the legitimacy of the employment offer and assess the visa application.
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1. Letter Header: Company letterhead, date, reference number, and immigration authority's address
2. Subject Line: Clear indication that this is a visa support letter
3. Employee Information: Full name, nationality, passport number, and current address of the employee
4. Position Details: Job title, department, and detailed description of role and responsibilities
5. Employment Terms: Employment type (permanent/temporary), start date, work location, and contract duration
6. Compensation Details: Salary information, benefits, and any allowances
7. Company Information: Brief description of the company, registration number, and business activities
8. Contact Information: HR/authorized signatory's contact details for verification
9. Formal Closing: Signature block with name, title, and contact information of authorized signatory
1. Accommodation Details: Include if the company is providing or arranging accommodation for the employee
2. Family Member Details: Include if the letter is also supporting visa applications for dependent family members
3. Previous Employment History: Include if relevant for visa type or if employee has previous work history with the company
4. Educational Requirements: Include if the position requires specific qualifications relevant to the visa application
5. Travel Requirements: Include if the role involves travel or multiple work locations
1. Employment Contract Copy: Signed employment contract or offer letter
2. Job Description: Detailed description of the role and responsibilities
3. Company Registration Documents: Proof of company registration and business activities
4. Required Qualifications: List of required qualifications and certifications for the position
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