An Affidavit of Mutilation is a crucial legal instrument in the Philippine legal system, used when important documents have been damaged, destroyed, or mutilated through various circumstances such as natural disasters, accidents, or wear and tear. This affidavit serves as an official explanation and is typically required by government agencies, educational institutions, or other organizations when processing requests for document replacement or accepting damaged documents. The document must be executed before a notary public and should contain detailed information about the damaged document, including its type, identifying numbers, issuing authority, and the specific circumstances that led to its mutilation. The affidavit helps protect against fraud while providing a legal pathway for dealing with damaged important documents.
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1. Title and Jurisdiction: Clearly states that this is an Affidavit of Mutilation and the jurisdiction (Philippines)
2. Affiant Information: Full legal name, age, citizenship, civil status, and complete address of the person making the affidavit
3. Document Details: Comprehensive description of the mutilated document including type, reference numbers, date of issuance, issuing authority
4. Circumstances of Mutilation: Detailed explanation of how, when, and where the document was mutilated or damaged
5. Purpose Statement: States the purpose for executing the affidavit (e.g., for replacement of damaged document)
6. Verification and Certification of Truthfulness: Standard declaration that all statements are true and correct
7. Jurat/Notarization Block: Space for notary public's certification, signatures, and seals
1. Witness Statement: Include when there were witnesses to the mutilation incident who can attest to the circumstances
2. Police Report Reference: Include when a police report was filed regarding the incident that caused the mutilation
3. Additional Document History: Include when the document has relevant historical information (e.g., previous replacements, amendments)
4. Security Features Declaration: Include when the mutilated document had specific security features that need to be noted
5. Supporting Agency Certifications: Include when additional certifications from relevant government agencies are required
1. Photocopy of Mutilated Document: Attached copy of the mutilated document (if available and legible enough)
2. Police Report: Copy of police report if filed (when mutilation was due to theft, fire, or other incidents requiring police intervention)
3. Supporting Identification Documents: Copies of valid ID and other documents proving identity of the affiant
4. Agency Certifications: Any relevant certifications from government agencies regarding the original document
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