The Joint Affidavit of Discrepancy serves as a crucial legal instrument in the Philippine legal system for addressing and correcting errors in official documents. This type of affidavit is commonly required when there are inconsistencies in names, dates, or other information across various official documents that need to be reconciled. The document must be executed by at least two individuals who can attest to the correct information and must be properly notarized in accordance with Philippine notarial laws. It is typically used in administrative proceedings before the Local Civil Registrar, Department of Foreign Affairs, or other government agencies to support requests for correction of clerical errors or minor discrepancies in official records.
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1. Title and Jurisdiction: Specifies the document type as 'Joint Affidavit of Discrepancy' and the jurisdiction (specific city/municipality, Philippines)
2. Identification of Affiants: Complete names, citizenship, civil status, ages, and addresses of all persons making the joint affidavit
3. Competency Declaration: Statement affirming that affiants are of legal age, sound mind, and competent to execute the affidavit
4. Document Information: Details of the document containing the discrepancy (type, date issued, issuing authority, document number if applicable)
5. Nature of Discrepancy: Clear description of the error or discrepancy being addressed, including incorrect information as it appears
6. Correct Information: Statement of the correct information that should appear in the document
7. Reason for Discrepancy: Explanation of how the discrepancy occurred, if known
8. Supporting Facts: Additional facts or circumstances that support the correction of the discrepancy
9. Verification and Certification of Truthfulness: Sworn statement that all information provided is true and correct
10. Jurat and Notarization: Space for notary public's certification, signatures, and official seal
1. Reference to Supporting Documents: Section listing and describing additional documents attached to support the claimed correction (used when supporting documents are available)
2. Purpose Declaration: Statement of the specific purpose for which the affidavit is being executed (used when the affidavit is for a specific administrative or legal proceeding)
3. Witness Statements: Additional declarations by witnesses who can attest to the correct information (used when witnesses are available to support the claims)
4. Request for Action: Specific request to the relevant authority to make the correction (used when the affidavit is being submitted to a specific agency)
1. Attachment A - Supporting Documents: Copies of relevant supporting documents such as birth certificates, baptismal certificates, or other official records that support the correct information
2. Attachment B - Government IDs: Photocopies of government-issued identification of the affiants
3. Attachment C - Documentary Evidence: Any additional documentary evidence that proves the correct information or explains the discrepancy
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