The Project Confirmation Letter is a crucial business document in Indonesian commercial practice, typically used after initial project negotiations but before or alongside formal contract execution. It serves to document and confirm key project parameters, including scope, timeline, commercial terms, and responsibilities of involved parties. This document type is particularly relevant in Indonesia's business environment where formal documentation of agreements is essential for legal certainty. While not as extensive as a full contract, a Project Confirmation Letter carries legal weight under Indonesian law and must comply with local requirements, including language regulations. It's commonly used in both domestic and international business relationships where one party is Indonesian, requiring careful attention to both local legal requirements and international business practices.
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1. Letter Header: Company letterhead, date, reference number, and recipient's complete address
2. Subject Line: Clear indication of the project name and confirmation purpose
3. Opening Statement: Reference to previous discussions, meetings, or correspondence that led to this confirmation
4. Project Details: Specific confirmation of agreed project scope, deliverables, and key parameters
5. Timeline: Confirmed project schedule, key milestones, and delivery dates
6. Commercial Terms: Confirmation of agreed pricing, payment terms, and any financial conditions
7. Key Responsibilities: Brief outline of each party's core responsibilities and commitments
8. Closing Statement: Request for countersignature if required and next steps
9. Signature Block: Space for authorized representative's signature, name, and title
1. Special Conditions: Include when there are specific conditions or requirements unique to this project
2. Key Personnel: Include when specific team members or contact persons need to be formally designated
3. Risk Factors: Include when specific project risks need to be acknowledged
4. Quality Standards: Include when specific quality requirements or standards need to be confirmed
5. Change Management Process: Include when there's a need to outline how changes to the confirmed scope will be handled
1. Project Scope Details: Detailed breakdown of project deliverables and specifications
2. Timeline Schedule: Detailed project timeline with all milestones and deadlines
3. Price Breakdown: Detailed breakdown of costs and payment schedule
4. Key Contact Details: List of key personnel and their contact information
5. Technical Specifications: Detailed technical requirements or specifications if applicable
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Construction
Manufacturing
Professional Services
Energy
Infrastructure
Telecommunications
Mining
Real Estate Development
Engineering Services
Management Consulting
Relevant Teams
Legal
Project Management Office
Operations
Commercial
Business Development
Procurement
Contract Administration
Account Management
Technical Operations
Risk Management
Relevant Roles
Project Manager
Contract Manager
Business Development Manager
Operations Director
Commercial Manager
Legal Counsel
Chief Operating Officer
Program Director
Account Manager
Procurement Manager
Business Unit Head
Managing Director
Technical Director
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