The Job Confirmation Letter is a crucial document in Nigerian employment practice, typically issued either after successful completion of a probationary period or to formalize a verbal employment offer. It serves as an official record of the employment relationship and must comply with Nigerian Labour Law requirements, particularly the Labour Act. The document includes essential information such as job title, salary, benefits, working hours, and other key terms of employment. While less detailed than a full employment contract, the Job Confirmation Letter holds significant legal weight and is often referenced in employment disputes. It provides security for both employer and employee by clearly documenting the terms of employment and helps ensure compliance with local labour regulations.
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1. Letter Header: Company letterhead, date, reference number, and employee's address
2. Subject Line: Clear indication that this is a job confirmation letter
3. Opening Statement: Formal confirmation of employment and reference to previous probation period or offer if applicable
4. Position Details: Job title, department, and reporting relationship
5. Employment Terms: Confirmation of start date, salary, work hours, and location
6. Benefits Summary: Overview of key benefits including health insurance, pension, and leave entitlements
7. Confidentiality Statement: Brief statement about maintaining confidentiality of company information
8. Closing: Congratulatory note, welcome statement, and signature block
1. Performance Expectations: Include when specific KPIs or performance metrics need to be documented from the start
2. Probation Completion: Include when the letter follows a successful probation period
3. Special Conditions: Include when there are specific conditions or requirements unique to the role
4. Travel Requirements: Include when the position involves regular travel
5. Bonus Structure: Include when the role includes performance-based bonuses or commission
6. Training Commitments: Include when specific training or certification requirements apply to the role
1. Job Description: Detailed outline of roles, responsibilities, and expectations
2. Benefits Schedule: Detailed breakdown of all benefits and entitlements
3. Salary Structure: Detailed breakdown of salary components and payment schedule
4. Company Policies Reference: List of key company policies applicable to the position
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