A Name Affidavit is a crucial legal instrument in the Philippine legal system used to address and resolve issues related to name variations in official documents. This sworn statement becomes necessary when an individual needs to establish that different versions of their name refer to the same person, particularly in situations involving government transactions, financial dealings, or legal proceedings. The document is commonly required when there are discrepancies in how a person's name appears across various official documents, whether due to clerical errors, marriage-related changes, or different naming conventions. The Name Affidavit must conform to Philippine notarial laws and civil registry regulations, requiring proper execution before a notary public and including specific declarations as mandated by local law.
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1. Title and Jurisdiction: Specifies that this is a Name Affidavit and the jurisdiction (Philippines)
2. Affiant Information: Full legal name, current address, and other identifying information of the person making the affidavit
3. Purpose Declaration: States the purpose for executing the affidavit and its intended use
4. Name Variations: Lists and explains all variations of the name that have been used, including misspellings, maiden names, or different arrangements
5. Supporting Facts: Provides background information and explanation for why different name variations exist or have been used
6. Document References: Lists specific documents where different name variations appear
7. Truth Declaration: Standard declaration that all statements made in the affidavit are true and correct
8. Jurat and Notarization: Space for notary's certification, signature, and seal as required under Philippine law
1. Government ID References: Section listing official government IDs and their corresponding name variations, used when the affidavit is specifically for government or immigration purposes
2. Witness Statements: Additional statements from witnesses who can attest to the person's identity, used when required by specific institutions or for added verification
3. Religious/Cultural Name Change: Explanation of name changes due to religious or cultural reasons, included when applicable
4. Marriage Details: Information about marriage and subsequent name changes, included when name variations are due to marriage
5. Corporate Purpose: Special declarations required when the affidavit is for corporate or business purposes
1. Copy of Valid Government IDs: Photocopies of official identification documents showing different name variations
2. Supporting Documents: Copies of relevant documents that show the use of different name variations (birth certificate, passport, etc.)
3. Certificate of Marriage: If name variations are due to marriage, a copy of the marriage certificate
4. Previous Legal Documents: Copies of other legal documents where different name variations appear
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