A Share Confirmation Letter is a crucial corporate document used in Indonesian business practice to formally verify and confirm share ownership in a company. This document is typically required when shareholders need official documentation of their shareholding, during corporate due diligence, for regulatory filings, or when dealing with financial institutions. The letter must comply with Indonesian Company Law (Law No. 40 of 2007) and, where applicable, regulations from the Financial Services Authority (OJK). It serves as an official record containing vital information such as share quantities, share classes, nominal values, and percentage ownership. For public companies, additional regulatory requirements must be met, and the document may need to be accompanied by supporting documentation such as share certificates or register extracts.
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1. Letter Header: Company letterhead including full legal name, registration number, and registered address
2. Date: Date of the confirmation letter
3. Addressee Details: Full name and address of the shareholder
4. Reference Number: Unique reference number for the confirmation letter
5. Share Ownership Details: Specific details of shareholding including number of shares, class of shares, nominal value, and percentage of total issued share capital
6. Share Certificate Details: Share certificate number(s) and date of issuance
7. Company Details: Confirmation of company's current issued share capital and registration details
8. Authentication: Signature block for authorized signatory, company seal, and stamp duty where required
1. Special Rights: Description of any special rights or restrictions attached to the shares, used when shares have specific voting rights, dividend rights, or other special characteristics
2. Transfer History: Details of recent share transfers if the confirmation is issued following a transfer of shares
3. Lock-up Information: Details of any lock-up period or transfer restrictions, used for newly issued shares or when specific transfer restrictions apply
4. Public Company Disclosures: Additional disclosures required for public companies under OJK regulations, only used if the company is publicly listed
5. Beneficial Ownership: Declaration of beneficial ownership details, used when required by regulatory requirements or company policy
1. Copy of Share Certificate: Certified copy of the relevant share certificate(s)
2. Board Resolution: Copy of the board resolution authorizing the share issuance or transfer (if recent)
3. Shareholders Register Extract: Certified extract from the company's share register showing the shareholding
4. Corporate Approvals: Copies of relevant corporate approvals or filings with Indonesian authorities
5. Payment Confirmation: Evidence of share payment or consideration (if relating to newly issued shares)
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